Job Purpose

The Accountant & Admin Assistant will be responsible for maintaining accurate financial records, enforcing financial controls, and supporting financial reporting, while also providing operational and administrative support to ensure smooth day-to-day operations at Suss Ads.

This role requires a highly organized, detail-driven professional who can comfortably operate across finance and operations in a fast-paced, performance-led agency environment.

Key Responsibilities

A. Accounting & Finance

• Maintain accurate books of accounts, including journals, ledgers, and reconciliations.
• Prepare monthly management accounts, cash flow statements, and financial reports.
• Manage accounts payable and receivable, including invoicing, collections, and supplier payments.
• Reconcile bank statements, mobile money transactions, dashboard payments, and other payment channels.
• Support budget preparation, cost tracking, and variance analysis.
• Ensure full statutory compliance, including:
• VAT returns
• PAYE, NSSF, NHIF
• Withholding tax
• Assist in internal and external audits by preparing schedules and supporting documentation.
• Monitor and enforce financial controls, approval workflows, and expense policies.
• Support payroll processing, staff commissions, and related reconciliations.

B. Operations & Administrative Support

• Support day-to-day operational activities across departments.
• Assist with procurement processes, supplier coordination, and expense tracking.
• Maintain and organize company documentation, contracts, and operational records.
• Coordinate with banks and service providers on:
• Internet banking
• Prepaid and postpaid cards
• Payment processing and settlements
• Support HR administration, including onboarding documentation and staff records management.
• Assist in tracking campaign costs, margins, and client profitability.
• Help streamline internal processes to improve operational efficiency and cost control.
• Act as a liaison between Finance, Account Management, and Tech teams.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reporting
• Compliance with statutory and tax deadlines
• Effective cash flow management
• Reduction in operational inefficiencies and cost leakages
• Timely processing of invoices and payments
• Quality and organization of financial and operational documentation

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification (CPA or ACCA) — in progress or completed — is an added advantage.
• 2–4 years’ experience in accounting or finance, preferably in an agency or service-based environment.

Required Skills & Competencies

• Strong understanding of accounting principles and Kenyan tax regulations.
• Proficiency in accounting software and Microsoft Excel.
• High attention to detail and accuracy.
• Strong organizational and multitasking abilities.
• Ability to work independently and handle confidential information.
• Good communication and interpersonal skills.
• Proactive, problem-solving mindset.
• Ability to thrive in a fast-paced, creative, performance-driven agency environment.

To apply, please send your resume and portfolio to hr@suss.co.ke